2018 2:00:00 PM

Monday, December 10, 2018 2:00 PM
Council Chambers, Legislative Bldg, 745 4th St., Sparks, NV

General Business: 9.7

Title: Consideration, discussion, and possible approval of a contract (AC-5540) for the 2019 Permanent Patch Project Bid No. 18/19-013, to Sierra Nevada Construction in the amount of $221,007

Petitioner/Presenter: John Martini, P.E., Community Services Director/Amber Sosa P.E., Transportation Manager

Recommendation: Staff recommends the City Council approve the contract to Sierra Nevada Construction.

Financial Impact: This project will be budgeted from one fund, under one CIP project.

Total Costs: $221,007.00

Fund: Street Cut Account: 603190
Program: 1224 Street Cut Repair Contract (19-2490)
Amount: $221,007.00 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

The permanent patch program requires a contractor to permanently patch city owned streets and alleys that have been cut by permit holders. The program is funded solely through permit fees. The project advertised on October 24, 2018. The City of Sparks received three (3) qualified bids for this project. Sierra Nevada Construction submitted the low bid, on November 7, 2018, in the amount of $221,007

Background:

The permanent patch contract is intended to be a yearly contract that involves the permanent patching of city owned streets and alleys that have been cut by permit holders. The work under this contract permanently patches street cuts by a city chosen contractor, selected by the competitive bidding process, with direction and inspection provided by Community Services staff. The Permenent Patch Program is self funded and all costs associated with the program are paid for by permit fees.

Analysis:

The City of Sparks received three (3) qualified bids for this project, which were received November 7, 2018 at 1:45 p.m. and opened on November 7, 2018 at 2:00 p.m. The Engineers Esitimate for the project was $225,000.00.

A bid summary of the qualified bidders is shown below:

Sierra Nevada Construction $221,007.00
Vega Asphalt Paving $225,250.00
West Coast Paving $247,000.00

The contract is attached for review and discussion.

Alternatives:

1. City Council could approve the project contract as outlined by Staff.

2. City Council could reject the proposed project contract and provide direction to the City Manager.

Recommended Motion:

I move to approve the 2019 Permanent Patch Project contract (AC-5540) to Sierra Nevada Construction in the amount of $221,007.

Attached Files:

01 -SNC Contract-2019 Permanent Patch.pdf

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