Sparks City Council Meeting 9/10/2018 2:00:00 PM

    Monday, September 10, 2018 2:00 PM
    Council Chambers, Legislative Bldg, 745 4th St., Sparks, NV

Consent Items: 8.2

Title: Consideration and possible approval to purchase five vehicles from Carson Dodge for the Community Services Department in the amount of $138,807.25.
Petitioner/Presenter: John Martini, Community Services Director/Ron Korman, Public Works Manager
Recommendation: Staff recommends that Council approve the purchase of these vehicles from Carson Dodge in the amount of $138,807.25.
Financial Impact: One vehicle in the amount of $30,842.25 in Motor Vehicle Fund 1702. $678,500 was approved for project #19-7500, Vehicle & Equipment Replacement Plan in FY19 and $678,500 of budget authority is currently available. $16,397.14 of replacement funds have been collected in this fund for this purchase. General Fund annual maintenance and repairs costs will increase by $0. Four vehicles in the amount of $107,965.00 in Fund 2201. $113,400.00 was budgeted for these purchases and $113,400.00 of budget authority remains.
Total Costs: $138,807.25
Fund: Motor Vehicle Maintenance    Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan (19-7500)
Amount: $30,842.25    Budget Status: Budget Exists
Fund: Development Services Fund    Account: 604080
Program: Building Inspection (130903)
Amount: $107,965.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Equipment Services is requesting authorization to spend $138,807.25 to replace one vehicle and to purchase four new vehicles for the Community Services Department.



Background:

This request is for the replacement of one vehicle and four new needs vehicles. One existing Public Works Maintenance vehicle has reached or exceeded its scheduled service life cycle and will be replaced by a new vehicle (#4413) and will be used in the Public Works Maintenance Division of the Community Services Department.   Four vehicles (#4414 thru #4417) are new needs for the Building and Safety Division and Engineering Division of the Community Services Department to support inspection services.



Analysis:

In sourcing these vehicles, if approved, the City would be using the joinder provision allowed under NRS 332.195, and purchasing these vehicles utilizing the State of Nevada vehicle bid. Utilizing existing bids have historically been the most competitive. Utilizing the “joinder” provision allows the City to precisely define the vehicles needed while foregoing the need to formally bid the item.



Alternatives:
  1. Council could approve this purchase as outlined by staff.
  2. Council could deny this purchase and provide direction to the City Manager.


Recommended Motion:

I move to approve the purchase of five vehicles from Carson Dodge in the amount of $138,807.25.



Attached Files:
     01-City of Sparks 2018 Ram 2500 Crew Cab Quote Revised 8-14-18.pdf
     02-City of Sparks 2019 Ram 1500 Quad Cab Quote 8-14-18 (2).pdf
     03-City of Sparks Jeep Cherokee Quote 8-11-18 (002).pdf
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