2017 2:00:00 PM

Monday, April 10, 2017 2:00 PM
Council Chambers, Legislative Bldg, 745 4th St., Sparks, NV

Consent Items: 8.3

Title: Consideration and possible approval to purchase two vehicles from Carson Dodge in the amount of $59,335.50.

Petitioner/Presenter: John A. Martini, P.E.,Community Services Director/Ron Korman, Public Works Maintenance Manager

Recommendation: Staff recommends that Council approve the purchase of these vehicles in the amount of $59,335.50. $958,000.00 was approved for project #17-7500, Vehicle & Equipment Replacement Plan in the FY17, and $318,284.63 of budget authority is currently available. $46,592.63 of replacement funds have been collected in this fund for these purchases. General Fund annual maintenance and repair costs will show no increase as these vehicles will be replacements.

Financial Impact: $59,335.50 to Motor Vehicle Fund 1702

Total Costs: $59,335.50

Fund: Motor Vehicle Maintenance Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan (17-7500)
Amount: $59,335.50 Budget Status: Budget Exists

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

Staff is requesting approval of the purchase of two vehicles from Carson Dodge in the amount of $59,335.50.

Background:

Staff is requesting approval to purchase (1) Ram 1500 Quad Cab 4x4 short bed pick-up (#2127), (1) Ram 3500 Standard Cab SRW 4x2 w/ utility body (#4207) as replacements for units #2101 and 465B. The first vehicle is a replacement for #2101 for the Police Department which was destroyed in an accident. The second vehicle will be a replacement vehicle utilized for maintenance of the existing effluent system. This vehicle has reached the end of its scheduled service life. It will be reevaluated to see if it can service as a reserve vehicle.

Analysis:

In sourcing these vehicles, if approved, the City will be utilizing the “joinder” provision allowed under NRS 332.115, and purchasing these vehicles utilizing the state of Nevada vehicle bid. Utilizing existing bids have historically been the most completive. Utilizing the “joiner” provision allows the City to precisely define the vehicles needed while foregoing the need to formally bid the item.

Alternatives:

1) The City Council could approve the purchase as outlined by staff.

2) The City Council could deny this purchase and provide direction to the City Manager.

Recommended Motion:

I move to approve the purchase of two vehicles from Carson Dodge in the amount of $59,335.50.

Attached Files:

City of Sparks Quotes 3-10-17.pdf

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