2011 2:00:00 PM

Monday, December 12, 2011 2:00 PM
745 4th Street, Sparks, NV 89431

Consent Items: 5.3

Title: Consideration and possible approval of reimbursement to the City of Reno in the amount of $23,151.06 for Sparks’ share of a bid award to BJG Architecture & Engineering by the City of Reno to perform condition assessment of concrete structures at Truckee Meadows Water Reclamation Facility (TMWRF).

Petitioner/Presenter: Neil C. Krutz, P.E. – Director of Community Services/Kim Laber – Acting Maintenance Manager

Recommendation: Staff recommends City Council approve Sparks’ share of the contract between the City of Reno and BJG Architecture & Engineering for a condition assessment of concrete integrity at TMWRF. The reimbursement will be to the City of Reno for up to $23,151.06

Financial Impact: $125,480 of appropriations has been set aside in the approved 5 -Year Capital Improvement Plan (CIP) for the City of Sparks under TMWRF Structural Concrete Replacement - Construction, CIP Project Number 126602, in Fund 1631, Sanitary Sewer Capital Project Fund. The City of Reno will enter into an agreement with BJG Architecture & Engineering for up to $73,800.00 and will administer the assessment component of this project. Reimbursement will be sought from the City of Sparks for its share of expenses through the current cost sharing agreement for TMWRF capital projects, based on the ownership of TMWRF with the City of Reno being 68.63%, or up to $50,648.94 and Sparks being 31.37%, or up to $23,151.06. Expenses will post to account 603235, Professional Services- Engineering using CIP 12-6602-100.

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: City staff is asking the City Council to approve reimbursement to the City of Reno in the amount of $23,151.06 for its share of a $73,800 contract administered by the City of Reno with BJG Architecture & Engineering to provide professional services to assess concrete structures at TMWRF. A survey is needed to determine the effects of aging and the environment on the concrete structures and to provide a prioritized list of needed repairs.

Background: In recent years, an increasing number of repairs to structural concrete have been required at Truckee Meadows Water Reclamation Facility (TMWRF) to deal with the effects of aging and environmental conditions. Many of the concrete structures at TMWRF were constructed during the 1960’s. Staff at TMWRF has determined that an assessment of the concrete structures needs to be completed in order to prioritize and plan for the needed repairs. TMWRF desires to engage a structural engineer, BJG Architecture & Engineering to complete the survey and provide the prioritized list of needed repairs. Due to the aging structures, TMWRF has allocated funds in the Capital Improvement Plan budget for repairs before emergencies arise.

Analysis: The City of Reno will administer the contract and will be reimbursed for a portion of the costs by the City of Sparks through the Sparks – Reno cost sharing agreement for TMWRF. The City of Reno and the City of Sparks share the cost for this project based upon their ownership of TMWRF, which is 68.63 % for Reno and 31.37% for Sparks. Based on the ownership percentages, Reno’s share is $50,648.94 and Spark’s share is $23,151.06. The concrete structures at TMWRF are an integral component of treating the wastewater from the communities of the Truckee Meadows. The wastewater entering the plant is almost entirely contained within concrete structures as it makes its way through the process. Although the plant has redundancy for many of the processes, the loss of major concrete structures could potentially place the plant in the position of not meeting the Nevada Department Environmental Protection discharge permit. In order to maintain continued sustainability at TMWRF the maintenance of the infrastructure is paramount. The report will address repairs necessary to protect the safety of personnel as well as extending the life of the concrete structures. Also anticipated in some instances is the development of a follow –on need to perform more detailed physical inspections or testing to properly assess conditions.

Alternatives: Council could direct staff to provide other alternatives.

Recommended Motion: I move to approve that Council award the approval of reimbursement to the City of Reno for Sparks’ share of the concrete condition assessment in the amount of $23,151.06.

Attached Files:

City of Reno and BJG Concrete Agrmt.PDF

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