Sparks City Council Meeting 7/11/2016 2:00:00 PM

    Monday, July 11, 2016 2:00 PM
    Council Chambers, Legislative Building, 745 Fourth Street, Sparks, NV

Consent Items: 8.3

Title: Consideration and possible approval of a reimbursement to the City of Reno for Sparks’ share of a contract with Spanish Springs Construction, Inc. for the Truckee Meadows Water Reclamation Facility (TMWRF) Septage Receiving Road Project.
Petitioner/Presenter: John A. Martini, P.E., Community Services Director/Michael Drinkwater, P.E., TMWRF Plant Manager
Recommendation: Staff recommends City Council approve Sparks’ share of the contract between the City of Reno and Spanish Springs Construction Inc, for the TMWRF Septage Receiving Road Project.
Financial Impact: The City of Reno will enter into a construction contract with Spanish Springs Construction, Inc. in an amount of up to $288,444 and will administer the project. Reimbursement will be sought from the City of Sparks for its share of expenses through the current cost sharing agreement for TMWRF capital projects, based on capacity ownership of TMWRF, refer to the attached Table 1 - Cost Sharing Between the Cities of Sparks and Reno. There remains $114,386 in budget for Sparks’ share of this project.
Total Costs: $90,484.88
Fund: Sanitary Sewer Cap Proj Fund    Account: 604090
Program: FY16 TMWRF Septage Receiving Access Road Project (16-6590A)
Amount: $90,484.88    Budget Status: Budget Exists
Business Impact (Per NRS 237):
     A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

TMWRF staff is asking the City Council to approve reimbursement to the City of Reno for the Sparks’ share of a contract between Reno and Spanish Springs Construction Inc, for the TMWRF Septage Receiving Road Project.



Background:

The new septage receiving facility at TMWRF was constructed in 2015 and is currently operational.  This new facility was constructed outside the main treatment plant in order to move the truck traffic to a safer location.  Access to the new location is currently via an improved gravel road.  However, the City of Sparks development code requires that the road be paved.  In addition, paving the road will reduce the amount of maintenance required to maintain a safe, passable road. 

The road paving project is part of the approved TMWRF Capital Improvement Program.  The Cities of Reno and Spark hired Summit Engineering to design the new roadway in January, 2016. 



Analysis:

The City of Reno will continue to administer the contract and will be reimbursed for a portion of the costs by the City of Sparks through the Sparks – Reno cost sharing agreement for TMWRF.  The City of Reno and the City of Sparks share the cost for this project based upon their ownership of TMWRF, which is 68.63% for Reno and 31.37% for Sparks. Based on the ownership percentages, Sparks’ share is up to $90,484.88, the cost split between Reno and Sparks is shown in Table 1, attached.



Alternatives:

The Council has the following options:

  1. City Council could approve Sparks' share of the project as outlined by Staff.
  2. City Council could reject Sparks' project share and provide direction to the City Manager.


Recommended Motion:

I move to approve Sparks’ share of the contract between the City of Reno and Spanish Springs Construction Inc, as outlined by staff.



Attached Files:
     Construction agreement.pdf
     Septage Road Paving -Reno Staff Report.doc
     Table 1.doc
     Septage Road Paving -Reno Staff Report.pdf
     Table 1.pdf
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