2015 2:00:00 PM

Monday, July 13, 2015 2:00 PM
City Council Chambers, Legislative Bldg, 745 Fourth St., Sparks

Consent Items: 8.5

Title: Consideration and possible approval of reimbursement to the City of Reno in the amount of $90,282.86 for Sparks’ share of a construction bid award to Farr Construction Corp. by the City of Reno for Truckee Meadows Water Reclamation Facility (TMWRF) Clarifier 1B Basin Concrete and Steel Rehabilitation Project.

Petitioner/Presenter: Neil C. Krutz, P.E. – Deputy City Manager/Michael Drinkwater, P.E. – TMWRF Plant Manager/Kim Laber - Maintenance Manager

Recommendation: Staff recommends City Council approve Sparks’ share of the contract between the City of Reno and Farr Construction Corporation for the construction contract for concrete and steel rehabilitation and improvements of Clarifier Basin 1B at TMWRF.

Financial Impact: There is no impact to the General Fund. This is a continuing FY 2013-2014 project, having been contained in the TMWRF FY 2013-2014 Capital Improvement Plan that was approved by the Joint Coordinating Committee (JCC) on March 6, 2013. $633,431.00 of appropriations for continuing projects was included Fund 1631, Sanitary Sewer Capital Project Fund, in the adopted Budget for Fiscal Year 2015-2016 and the needed portion will move to Fund 1630, Sanitary Sewer Operations. The City of Reno will enter into the construction contract with Farr Construction Corp. in a not to exceed amount of $287,800.00, which includes a $40,000.00 contingency, and will administer the project, Project # I100085-TBD. Reimbursement will be sought from the City of Sparks for its share of expenses up to $90,282.86 through the current cost sharing agreement for TMWRF capital projects, based on the ownership of TMWRF with the City of Reno being 68.63% and Sparks being 31.37%, as illustrated in the attached Table 1. Expenses will post to account 603190, Maintenance and Repairs, using CIP 14-6600G, TMWRF Clarifier Basin Concrete and Steel Rehabilitation Project.

Total Costs: $90,282.86

Fund: Sanitary Sewer Operations Fund Account: 603190
Program: TMWRF Clarifier Basin Concrete and Steel Rehabilitation Project (14-6600G)
Amount: $90,282.86 Budget Status: Over Budget (See Budget Correction Plan)

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

TMWRF has 14 primary and secondary clarifiers which are critical infrastructure for the wastewater treatment process. TMWRF staff is asking the City Council to approve reimbursement to the City of Reno in the amount of up to $90,282.86 for its share of a not to exceed $287,800.00 contract, including a $40,000 force account, administered by the City of Reno with Farr Construction Corp. to provide rehabilitation and improvements of Clarifier Basin 1B at TMWRF.

Background:

TMWRF is jointly owned by the Cities of Reno and Sparks. The City of Reno oversees the Capital Improvement Program for TMWRF, while the City of Sparks manages Operations. The reliable operations of each of the 14 clarifiers at TMWRF are critical to the performance of the plant. Over years of continuous operation the concrete tank structures and steel will require repairs and rehabilitation. Secondary Clarifier 1B is in priority need of surface repairs to include grout repair, treatment to coatings on metal surfaces, replacement of sealant system, and replacement of the steel roller wearing plate around the perimeter of the tank wall.

Analysis:

As part of Reno’s annual Capital Improvement Program (CIP), on behalf of TMWRF, one clarifier will be rehabilitated each year. Secondary Clarifier 1B was selected as the second clarifier for the program to be rehabilitated during Fiscal Year 2015-2016 and funding was ear-marked with the JCC’s approval of the 5-year CIP.

The City of Reno Council approved the bid at their June 17, 2015 meeting. The City of Reno only received one bid for this project. This bid was $39,200.00 over the engineers estimate. The City of Reno reviewed the bid from Farr Construction and the engineers estimate and determined that they were satisfied with the differences and would award the contract.

The City of Reno will administer the contract and will be reimbursed for a portion of the costs by the City of Sparks through the cost sharing agreement for TMWRF. The City of Reno and the City of Sparks share the cost for this project based upon their ownership of TMWRF, which is 31.37% or up to $90,282.86 for Sparks and 68.63% or up to $197,517.14 for Reno, as outlined in the attached Table 1.

Cost Sharing between Reno and Sparks – see Attachment 1, Table 1

Bid Summary – see Attachment 1, Table 2

Alternatives:

Council could direct the manager to have staff provide other alternatives.

Recommended Motion:

I move to approve that Council award the approval of reimbursement to the City of Reno for Sparks’ share of concrete and steel rehabilitation improvements of Clarifier Basin 1B in a not to exceed amount of $90,282.86.

Attached Files:

Attachment for Tables 1 and 2.pdf

Reno Staff Report Clarifier 1B CIP.pdf

TMWRF Clarifier Basin #1B Rehabilitation - Contract Pages.pdf

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