2015 2:00:00 PM

Monday, May 11, 2015 2:00 PM
Council Chambers, Legislative Bldg, 745 4th St., Sparks

General Business: 9.6

Title: Consideration and possible adoption of Resolution No. 3275 authorizing overtime and portal-to-portal pay for Sparks Fire Department employees.

Petitioner/Presenter: Tom Garrison - Fire Chief/Andy Koski - Fire Division Chief

Recommendation: Recommend that Council adopt the resolution affirming the compensation for fire department employees while providing mutual aid.

Financial Impact: N/A

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief:

Each year the Fire Department completes a salary survey with the California Governor’s Office of Emergency Services (OES). This salary survey ensures that the City is properly reimbursed for any mutual aid provided through the OES system. New for 2015, OES is requiring documentation that shows how the department personnel are paid. This resolution reaffirms how our personnel are currently compensated and will provide OES with the documentation that they have requested.

Background:

The Sparks Fire Department has a long history of providing mutual aid. This includes mutual aid into the State of California under our existing federal agreements as well as through the California OES system.

Analysis:

The current California Fire Assistance Agreement (CFAA) defines the terms of response and reimbursement for state or federal incidents by local government fire agencies through the California Fire and Rescue Mutual Aid System. The California OES Fire and Rescue Division administers the agreement, including generating invoices on behalf of local government for fire and emergency assistance provided under the terms and conditions of the agreement. Section A-8.2 of the 2015 CFAA, requires any agency seeking reimbursement of personnel for more than actual hours worked on the incident to file an MOU/MOA or Governing Body Resolution or equivalent document to indicate how personnel will be paid.

The proposed resolution affirms how our personnel are currently compensated while on a mutual aid assignment, and meets the requirements for reimbursement through OES. The reimbursement covers the personnel while they are assigned to the incident as well as covers the overtime cost for covering those personnel while they are on duty but away from the city.

Alternatives:

1. Council can chose to not adopt this resolution.

Recommended Motion:

I move to adopt Resolution No. 3275 authorizing overtime and portal-to-portal pay for Sparks Fire Department employees.

Attached Files:

R3275 Fire pay for mutual aid.pdf

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