2014 2:00:00 PM

Monday, November 24, 2014 2:00 PM
Council Chambers, Legislative Bldg., 745 4th St., Sparks

Consent Items: 8.2

Title: Review and possible approval of the Sparks Youth Sports Foundation Agreement (AC-5103) with the City of Sparks.

Petitioner/Presenter: Tracy Domingues, Parks & Recreation Director/Tracy Domingues, Parks and Recreation Director

Recommendation: That City Council approve the Sparks Youth Sports Foundation Agreement as presented by staff.

Financial Impact: None

Business Impact (Per NRS 237):
A Business Impact Statement is not required. This is a rule but does not impose a direct and significant economic burden on a business, or directly restrict the formation, operation or exemption of a business.

Agenda Item Brief:

The City of Sparks Parks and Recreation Department has had a long standing, positive relationship with the Sparks Youth Sports Foundation, a non-profit organization. However, there has never been a written agreement between the two entities. This item presents an Agreement.

Background:

After a year of research, staff discovered that there was not an agreement in place between the City of Sparks and the Sparks Youth Sports Foundation, a non-profit organization. Therefore, the agreement before you was created. The Sparks Youth Sports Foundation (SYSF) has been in existence for over 25 years. The SYSF holds monthly meetings with the individual youth organizations that are members of the Foundation. These organizations include the Northern Nevada Youth Soccer League; Sparks Babe Ruth and Sierra Nevada Senior Babe Ruth; Sparks National Little League; Centennial Little League (Baseball, Softball, T-ball – Juniors); Sparks Pop Warner Football and Cheer; Sierra Youth Football League and Cheer; Sparks American Youth Soccer Organization; and the Great Basin Youth Soccer League. All of these leagues pay player assessment fees to the SYSF ($8). In turn, the SYSF pays half of the player assessment fees ($4) to the Sparks Parks and Recreation Department. The fees received by the City are dedicated to youth sport field facility/turf improvements and maintenance.

Another role of the SYSF is to schedule field usage within the City of Sparks. Twice a year, fields are allocated by the SYSF to the individual organizations. Once field requests are assigned and certificates of insurance are current and on file naming both the SYSF and the City of Sparks as additionally insured, the Parks and Recreation Department issues each organization a field permit for the requested season.

Analysis:

Much of what is in the agreement attached has been common practice between the two organizations and upon approval will now be a formal document. On Wednesday, October 22, 2014, the Parks and Recreation Commission approved the agreement before you today. This agreement has been reviewed and signed by Mark King, President of the Sparks Youth Sports Foundation and will be signed by Steve Driscoll, Sparks City Manager upon City Council approval.

Alternatives:

Council may choose not to approve the Sparks Youth Sports Foundation Agreeement.

Council may choose to redirect staff and/or revise the Sparks Youth Sports Foundation Agreement.

Council may choose to approve the Sparks Youth Sports Foundation Agreement.

Recommended Motion:

I move to approve the Sparks Youth Sports Foundation Agreement (AC-5103) as outlined by staff.

Attached Files:

FINAL to COUNCIL 11.24.14.pdf

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