2013 2:00:00 PM

Monday, August 26, 2013 2:00 PM
City Council Chambers, Legislative Building, 745 Fourth St, Sparks, NV

General Business: 6.3

Title: Consideration and possible approval of an amendment to extend the Interlocal Agreement between the City of Sparks and the City of Reno by six months (until March 1, 2014) to complete the construction of improvements to the Community Assistance Center (CAC Homeless Shelter) located on Record Street in the City of Reno.

Petitioner/Presenter: Community Services Department/George T. Graham, Housing Specialist

Recommendation: Approval of a six month extension of time of the Interlocal Agreement between the City of Sparks and the City of Reno.

Financial Impact: No financial impact. The proposed Amendment entails a six month extension of time to complete improvements at the Community Assistance Center (i. e. March 1, 2014).

Business Impact (Per NRS 237):
A Business Impact Statement is not required because this is not a rule.

Agenda Item Brief: This is a proposed Amendment to an Interlocal Agreement between the City of Sparks and City of Reno for improvements currently in progress at the Community Assistance Center(CAC Homeless Shelter) located on Record Street in the City of Reno; it provides for a six month extension of time to complete said improvements to enhance security.

Background: In 2008, the Sparks City Council approved an Interlocal Agreement (A-3652) with the City of Reno to provide $188,000 in Community Development Block Grant funding towards the cost of construction for Phase IIB of the Community Assistance Center (i.e., the homeless shelter facility) located on Record Street in Reno. These funds were to be the third installment of funding from the City of Sparks for construction of the Community Assistance Center (CAC). Previous funding in the amount of $200,000 (Agreement A-3233) paid for water rights and building permit fees for the First Phase of construction of the Center and $250,000 (Agreement A-3296) provided for the architectural design of the Phase IIB Family Shelter building and tenant improvements. In 2011, the City of Reno requested reimbursement in $188,000 for CAC construction costs. Sparks was unable to process this payment request because: (a) the 2008 Interlocal Agreement (A-3652) had expired and (b) Sparks staff had not completed the environmental review required by federal law. Since the CAC Phase IIB construction had been completed, the City of Reno requested that the City of Sparks instead fund some additional improvements, primarily to enhance security, at the CAC. In early 2012 the City of Sparks amended its 2011-12 Annual Action Plan to include this new project, which was then approved by the U.S. Department of Housing and Urban Development (HUD), and undertook the required environmental review. This past January an Interlocal Agreement was entered between the City of Sparks and City of Reno to implement improvements to the Community Assistance Center (i. e. removal/replacement of existing perimeter fencing and gate(s), installation of magnetic card reader at gate(s), new security lighting, new security cameras, and a freeze/thaw resistant drinking fountain).

Analysis: The aforementioned improvements are currently in progress and it is anticipated that completion will be reached within the next six months (March 1, 2014). Unforeseen delays were encountered during the process of implementing security improvements to the Community Assistance Center and an extension of time became necessary to complete the project.

Alternatives: This action is to approve an extension of time to an agreement between the jurisdictions, hence providing for reimbursement of costs the City of Reno will incur to construct the security improvements. The alternative would be to not approve an extension of time.

Recommended Motion: I move to approve the proposed Amendment of the Interlocal Agreement between the City of Sparks and the City of Reno to extend the time of completion by six months to complete improvements to the Community Assistance Center on Record Street in the City of Reno.

Attached Files:

CommSvc025.PDF

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