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Sparks City Council Meeting 9/10/2012

General Business: 6.9

Title: Consideration and possible approval of Change Order #1 for the Adjustment of Utility Facilities between the City and AT & T, for the Prater Way Phase III Streetscape Enhancement Project, Federal Project No. STP-0031(088) and E.A. 73503.
Petitioner/Presenter: John Martini, P.E., Assistant Community Services Director/Chris Cobb, P.E., Capital Projects Manager
Recommendation: Staff recommends Council approve Change Order #1 for the Adjustment of Utility Facilities between the City and AT & T, for the Prater Way Phase III Streetscape Enhancement Project, Federal Project No. STP-0031(088) and E.A. 73503.
Financial Impact: Funding from the State of Nevada (Utility reimbursement of $245,000) will be used to cover the additional $85,360 cost, and a budget augmentation will be processed to prevent any FY13 budget violations in Program 10-021S, Account 604060.
Total Costs: $85,359.39
Fund: Road Fund    Account: 604060
Program: Stewardship Support-State Stewardship Program-Prater Way Streetscape and Electric Undergrounding-Phase III (10-021S)
Amount: $85,359.39    Budget Status: Budget Exists
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief: As part of the Prater Way Phase III Streetscape Enhancement Project the power poles are being relocated underground to allow for improved ADA access, pedestrian flow, and to help beautify the area. According to the Sparks Municipal Code the City is required to pay for the relocation of AT & T’s facilities. Trenching for the relocation was not included in the original P/O and material costs have increased since the original P/O was executed. Change Order #1 has been provided to update these changes in cost. Staff recommends approval.


Background: The City of Sparks has received funding from the State of Nevada as part of the Transportation Enhancement Program. This will allow the City to construct Phase III, of the Prater Way Streetscape Enhancement Project, which will improve the sidewalk, landscaping and lighting along the north side of Prater Way from View Street to 22nd street and will improve ADA access, pedestrian flow, and help beautify the area. Improvements have already been completed on the south side of Prater Way using various funding sources. Prior to Phase III construction the power poles need to be relocated underground which requires AT & T to relocate their facilities underground. Currently the power poles do not allow ADA access since they are located in the middle of the sidewalk. The poles are also very unsightly and as part of the beautification project they must be re-located underground.

Analysis: The Sparks Municipal Code requires the City to reimburse AT & T for the cost of undergrounding their facilities for this project. Since the original Purchase Order was executed on September 7, 2011, AT & T received a trenching bid, which was excluded from the original estimate and updated the material and labor costs that were originally provided. It has been approximately a year and a half since AT & T provided the original cost estimate and since then labor and material prices have increased. The additional costs for these items as well as the trenching costs are included as Change Order #1. A copy of Change Order #1 is attached for the Council’s review.

Alternatives: 1. The City Council could approve the attached Change Order #1 for the Adjustment of Utility Facilities between the City and AT & T as outlined by Staff. 2. The City Council could reject the attached Change Order #1 for the Adjustment of Utility Facilities between the City and AT & T and provide direction to the City Manager.

Recommended Motion: I move to approve Change Order #1 for the Adjustment of Utility Facilities between the City and AT & T.

Attached Files:
     AT&T Amend #1 CO 8-20-12.pdf

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