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Sparks City Council Meeting 9/10/2012

Consent Items: 5.1

Title: Report of Claims and Bills approved for payment and appropriation transfers for the period August 9, 2012 through August 22, 2012.
Petitioner/Presenter: Jeff Cronk, CPA, Financial Services Director/Jeff Cronk, CPA, Financial Services Director
Recommendation: It is recommended that the following listed checks and the appropriation transfers be approved by the Mayor and the City Council.
Financial Impact: Funds were budgeted and available for payment of claims submitted and funds were available for the appropriations transferred.
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief: Report of Claims and Bills for the period August 9, 2012 through August 22, 2012.


Background: The Sparks City Charter, Article III Section 3.020, requires the submission of a summary of all claims and bills approved for payment to the City Council. Nevada Revised Statute 354.598005 requires the governing body to be advised of any appropriation transfers between functions at its next regular meeting after the transfer. Resolution 2451 section 4 requires that each bequest, devise, gift and donation received by the Financial Services Director in an amount of less than $1,000 be listed on claims and bills to allow appreciation and acknowledgment of the receipt of the individual bequest, devise, gift or donation. Also presented are budget amendments for Specialty Court and Forfeiture revenues received throughout the year.

Analysis: 1. Accounts Payable check numbers 26241 through 26569 were issued in the amount of $2,910,207.81 of which $53,191.19 was for the Redevelopment Agency of the City of Sparks, Nevada. There were no general account checks voided. 2. Payroll check numbers 400579 through 400765 were issued in the net amount of $83,652.43. Payroll checks were voided in the amount of $6,096.23. 3. There was no Accounts Payable check issued from Bond Proceeds. There were no Accounts Payable checks issued for Debt Service. 4. Wire/ACH bank transfers were made in the amount of $557,840.82. 5. Payroll direct deposit wire/ACH was made in the amount of $982,269.18. 6. There was no wire/ACH issued from Bond Proceeds. Wire/ACH Debt Service payments were made in the amount of $609,065.90 for the 2005 & 2006 Fire Leases. 7. Appropriation transfers made within governmental functions or between funds during the reporting period listed are as follows: • Budget Adjustment Batch #13012 / Fund 1401 / KS – Public Safety – Capital Projects To: School Flasher Upgrade Project $17,760.00 From: Clothing/Uniform/Insignia $17,760.00 Extension of FY’12 school zone flasher project. • Budget Adjustment Batch #13013 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations To: Federal Drug Forfeiture in Fund 1204 $4,867.37 To: Equipment & Furnishings – Non Cap in Fund 1204 $2,433.69 To: Equipment & Furnishings - Capital $2,433.68 Federal Drug Forfeiture direct deposits received 08/06/2012. • Budget Adjustment Batch #13014 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations To: Federal Drug Forfeiture in Fund 1204 $50,661.67 To: Equipment & Furnishings – Non Cap in Fund 1204 $25,330.84 To: Equipment & Furnishings - Capital $25,330.83 Federal Drug Forfeiture direct deposits received 07/10/2012. • Budget Adjustment Batch #13015 / Fund 1204 / KS – Police/Legal – Grants & Donations To: Forfeiture Operating Program $430.00 To: Professional Services $430.00 To: Forfeiture Discretionary Program $2,059.20 To: Professional Services $2,059.20 To: Drug Forfeitures in Fund 1204 $4,804.80 To: Equipment & Furnishings – Non Cap in Fund 1204 $4,804.80 Appropriate FY’12 forfeiture receipts subject to 70 & 30% Police to Legal split. Total receipt was $7,294.00. • Budget Adjustment Batch #13016 / Fund 1204 / KS – Police/Legal – Grants & Donations To: Forfeiture Operating Program $300.00 To: Professional Services $300.00 To: Forfeiture Discretionary Program $973.80 To: Professional Services $973.80 To: Drug Forfeitures in Fund 1204 $2,272.20 To: Equipment & Furnishings – Non Cap in Fund 1204 $2,272.20 Appropriate FY’12 forfeiture receipts subject to 70 & 30% Police to Legal split. Total receipt was $3,546.00. • Budget Adjustment Batch #13017 / Fund 1204 / KS – Police/Legal – Grants & Donations To: Forfeiture Operating Program $100.00 To: Professional Services $100.00 To: Forfeiture Discretionary Program $631.12 To: Professional Services $631.12 To: Crime Forfeitures in Fund 1204 $1,472.63 To: Equipment & Furnishings – Non Cap in Fund 1204 $1,472.63 Appropriate FY’12 forfeiture receipts subject to 70 & 30% Police to Legal split. Total receipt was $2,203.75. • Budget Adjustment Batch #13018 / Fund 1204 / KS – Police/Legal – Grants & Donations To: Forfeiture Discretionary Program $1,431.00 To: Professional Services $1,431.00 To: Crime Forfeitures in Fund 1204 $3,339.00 To: Equipment & Furnishings – Non Cap in Fund 1204 $3,339.00 Appropriate FY’12 forfeiture receipts subject to 70 & 30% Police to Legal split. Total receipt was $4,770.00. • Budget Adjustment Batch #13019 / Fund 1204 / KS – Police/Legal – Grants & Donations To: Forfeiture Operating Program $100.00 To: Professional Services $100.00 To: Forfeiture Discretionary Program $282.00 To: Professional Services $282.00 To: Drug Forfeitures in Fund 1204 $658.00 To: Equipment & Furnishings – Non Cap in Fund 1204 $658.00 Appropriate FY’12 forfeiture receipts subject to 70 & 30% Police to Legal split. Total receipt was $1,040.00. • Budget Adjustment Batch #13020 / Fund 1204 / KS – Police/Legal – Grants & Donations To: Forfeiture Operating Program $100.00 To: Professional Services $100.00 To: Forfeiture Discretionary Program $279.60 To: Professional Services $279.60 To: Drug Forfeitures in Fund 1204 $652.40 To: Equipment & Furnishings – Non Cap in Fund 1204 $652.40 Appropriate FY’12 forfeiture receipts subject to 70 & 30% Police to Legal split. Total receipt was $1,032.00. • Budget Adjustment Batch #13021 / Fund 1204 / KS – Police/Legal – Grants & Donations To: Forfeiture Operating Program $330.00 To: Professional Services $330.00 To: Forfeiture Discretionary Program $3,427.18 To: Professional Services $3,427.18 To: Drug Forfeitures in Fund 1204 $7,996.75 To: Equipment & Furnishings – Non Cap in Fund 1204 $7,996.75 Appropriate FY’12 forfeiture receipts subject to 70 & 30% Police to Legal split. Total receipt was $11,753.93 • Budget Adjustment Batch #13022 / Fund 1204 / KS – Police – Office of the Chief Grants & Donations To: Drug Forfeitures in Fund 1204 $895.11 To: Clothing Uniform Allowance $895.11 Appropriate January 2012 receipt from State of Nevada for City of Spark’s assistance in recovering drugs and monies seized.

Alternatives:

Recommended Motion: I move to approve the Claims and Bills approved for payment and the appropriation transfers.


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