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Sparks City Council Meeting 5/28/2019

Consent Items: 8.3

Title: Consideration and possible approval of Engineering Services Agreement (AC-5561) Amendment #1 with CFA Engineering for the Civil Engineering Design & Survey Service for the 2018 CDBG Neighborhood Street Reconstruction in the amount of $6,000.00 for a total contract amount of $55,100.00.
Petitioner/Presenter: John Martini, P.E., Assistant City Manager/Amber Sosa P.E., Transportation Manager
Recommendation: Staff recommends the City Council approve the amendment to the contract with CFA.
Financial Impact: Fund 1203 Community Development Block Grant Entitlement $2,187.02 – CIP#18-2290 Account 603235 CDBG Pedestrian & Street Improvements in CDBG Entitlement Fund (currently available $2,187.12) $3,812.98 – CIP#19-2290 Account 603235 CDBG Pedestrian & Street Improvements in CDBG Entitlement Fund (currently available $3,812.98) Project Total: $6,000.00
Total Costs: $6,000.00
Fund: Comm Dev Blk Grant Entitlement    Account: 603235
Program: CDBG Pedestrian & Street Improvements in CDBG Ent Fund (18-2290)
Amount: $2,187.02    Budget Status: Over Budget (See Budget Correction Plan)
Fund: Comm Dev Blk Grant Entitlement    Account: 603235
Program: CDBG Pedestrian & Street Improvements in CDBG Ent Fund (19-2290)
Amount: $3,812.98    Budget Status: Over Budget (See Budget Correction Plan)
Budget Correction Plan:
A budget augmentation has been entered and is reflecting in Agresso; due to a timing issue, it will reflect in the agenda item submittal program soon.
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Engineering Services Agreement Amendment #1 is being requested to provide additional engineering work and geotechnical investigation to divide the CDBG Street Improvement Projects into smaller areas due to funding constraints. Amendment #1 is in the amount of $6,000.00 for a total contract of $55,100.00.



Background:

The preliminary and final design of the 2018 CDBG Project was awarded to CFA. Due to budget availability for the CDBG program, the original limits of the street improvement project have been divided into several smaller reconstruction projects. This will require additional consultant time to divide the design packages that was not included in the original scope of the contract.



Analysis:

The increased cost requested is for the additional work required to divide the street improvement project into smaller, more budget-appropriate, phases. The proposal also includes additional geotechnical investigation to provide a design that is more efficient based on the existing ground conditions.



Alternatives:
1. City Council could approve the amendment to the contract as outlined by staff.
2. City Council could reject the amendment to the contract and provide direction to the City Manager.


Recommended Motion:

I move to approve the Engineering Services Agreement (AC-5561) Amendment #1 with CFA Engineering for the Civil Engineering Design & Survey Service for the 2018 CDBG Neighborhood Street Reconstruction in the amount of $6,000.00 for a total contract amount of $55,100.00.



Attached Files:
     01 - CFA-City of Sparks 2018 CDBG Proposal Original.pdf
     02 - CFA-Engineering Services Agreement Amendment #1.pdf

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