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Sparks City Council Meeting 5/28/2019

General Business: 9.5

Title: Consideration, discussion, and possible approval of the contract (AC-5573) for the 2019 CDBG Street Improvements -Federally Funded Project, Bid No. 18/19-018, PWP-WA-2019-152 to Spanish Springs Construction in the amount of $421,444.00.
Petitioner/Presenter: John Martini, P.E., Community Services Director/Amber Sosa P.E., Transportation Manager
Recommendation: Staff recommends the City Council approve the contract to Spanish Springs Construction.
Financial Impact: This project will combine budget of $421,444.00 from two different funds in two different CIP projects. Fund 1203 Community Development Block Grant Entitlement $279,408.75 – CIP#19-2290 CDBG Pedestrian & Street Improvements in CDBG Entitlement Fund (currently available $279,408.75) Fund 3401 Redevelopment Area 1 $142,035.25 – CIP#19-3401 Redevelopment Area 1 (currently available $244,917.00)
Total Costs: $421,444.00
Fund: Comm Dev Blk Grant Entitlement    Account: 604120
Program: CDBG Pedestrian & Street Improvements in CDBG Ent Fund (19-2290)
Amount: $279,408.75    Budget Status: Over Budget (See Budget Correction Plan)
Fund: R/A Revolving    Account: 604120
Program: Redevelopment Area 1 Rock to 15th St Improvments (19-3401)
Amount: $142,035.25    Budget Status: Over Budget (See Budget Correction Plan)
Budget Correction Plan:
A budget augmentation will be brought forward to Council at a later date to augment these funds for this cost.
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

This is a federally funded project that involves removing and replacing the deteriorating curb gutter, sidewalk, driveway approaches and roadway surface along I Street from Rock Blvd to 15th Street. Refer to the attached Vicinity Map. The project advertised on March 13, 2019. On March 27, 2019, the City of Sparks received four (4) qualified bids for this project on.  Spanish Springs Construction submitted the low bid in the amount of $421,444.00.



Background:

The 2019 CDBG Street Improvements -Federally Funded Project is based upon the City’s approved U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) Annual Action Plan (AAP FY 2018/2019) and in accordance with the Five Year Consolidated Plan (CP) for 2015-2019.

The existing concrete and roadway infrastructure in this area was constructed in the early 1950’s. The asphalt paving on I Street has severe structural failures, cracks and surface deterioration that warrant the need for reconstruction. Additionally, concrete walkways and curbs have deteriorated and need to be replaced. The existing sidewalks have exposed aggregates, missing and cracked panels, and trip hazards resulting in pedestrian facilities that do not function as designed. The curb and gutter within this area has deteriorated as well and does not drain as designed.



Analysis:

The scope of work for this project involves the removal and replacement of existing curb, gutter, and sidewalk. Existing catch basins and service laterals will be replaced. The roadway will be pulverized, repaved, and new striping will be installed. This project will rehabilitate I Street from Rock Blvd to 15th Street. The project area is located entirely within the City of Sparks Town Center Redevelopment Area, also referred to as Redevelopment Area 1.

The City of Sparks received four (4) qualified bids for this project, one of which was determined “non-responsive”. Bids were received March 27, 2019 at 1:45pm and opened at 2:00pm.

A bid summary of the qualified bidders is shown below:               

Spanish Springs Construction                      $421,444.00       

Sierra Nevada Construction                         $459,007.00

Vega Asphalt Paving                                   $471,346.56

NV NJ Construction Group                           $674,330.00

* NV NJ Construction Group’s bid was determined to be “non-responsive” due to the omission of listing themselves on the required sub-contractor listing, per the bid document and NRS 338.141.

The contract is attached for review and discussion.



Alternatives:

1.            City Council could approve the project contract as outlined by staff.

2.            City Council could reject the proposed project contract and provide direction to the City Manager.



Recommended Motion:

I move to approve this contract (AC-5573) for the 2019 CDBG Street Improvements -Federally Funded Project, to Spanish Springs Construction in the amount of $421,444.00.



Attached Files:
     01 - Vicinity Map - 2019 CDBG.pdf
     AC-5573.pdf

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