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Sparks City Council Meeting 2/25/2019

Consent Items: 8.3

Title: Consideration and possible approval to purchase one aerial bucket truck from National Auto Fleet Group in the amount of $ 117,241.
Petitioner/Presenter: John Martini, Community Services Director/Ron Korman, Public Works Manager
Recommendation: Staff recommends that Council approve the purchase of this vehicle from National Auto Fleet Group in the amount of $ 117,241.
Financial Impact: One aerial bucket truck in the amount of $117,241 in Motor Vehicle Fund 1702. $165,000.00 was approved for Fiscal Year 19 as Project #19-7500H, Vehicle & Equipment Replacement Plan and $165,000.00 of budget authority is currently available. $61,948.80 of replacement funds have been collected in this fund for this purchase. General Fund annual maintenance and repairs costs will increase by $0.
Total Costs: $117,241.00
Fund: Motor Vehicle Maintenance    Account: 604080
Program: 1702 Vehicle & Equip Replacement Plan_Vehicle #543A/544A Replace with ATG 35/40G (19-7500H)
Amount: $117,241.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Equipment Services is requesting authorization to spend $117,241 to replace one aerial bucket truck for Public Works Maintenance.



Background:

This request is for the replacement of an existing aerial bucket truck – Unit #543A.  The existing aerial bucket truck has exceeded its scheduled life cycle and is in need of replacement. The replacement aerial bucket truck, Unit #5400, will be a Versalift aerial bucket truckUnit #543A will remain in the fleet as a spare when another truck is down for repair or service, during periods of heavy use such as Christmastime, used at TMWRF for lighting replacement, or for other needs.  The current spare aerial bucket truck, Unit #544A, will be taken out of service and sold at auction.



Analysis:

In sourcing this vehicle, if approved, the City would be using the joinder provision allowed under NRS 332.195, and purchasing these vehicles utilizing Sourcewell (formally NJPA a joint purchasing alliance). Utilizing existing bids have historically been the most competitive. Utilizing the joinder provision allows the City to precisely define the vehicles needed while foregoing the need to formally bid the item.



Alternatives:
  1. Council could approve this purchase as outlined by staff.
  2. Council could deny this purchase and provide direction to the City Manager.


Recommended Motion:

I move to approve the purchase of one aerial bucket truck from National Auto Fleet Group in the amount of $117,241.



Attached Files:
     5400 Aerial bucket truck Sourcewell Quote ID#8547 R3 (002).pdf

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