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Sparks City Council Meeting 12/10/2018

Consent Items: 8.5

Title: Consideration and possible approval of the purchase of Crafco Polyflex II and associated material necessary for the application of crack sealer in the amount of $84,624.63 from Crafco Inc.
Petitioner/Presenter: John Martini, Community Services Director/Ron Korman, Public Works Manager
Recommendation: Staff recommends Council approve the purchase of Crafco Polyflex II and associated material necessary for the application of crack sealer in the amount of $84,624.63 during FY19 from Crafco Inc.
Financial Impact: $84,624.63 in Road fund 1401. $113,916 was approved for project 19-0591 Crack seal material in the FY 19 CIP and $113,916.00 is currently available.
Total Costs: $84,624.63
Fund: Road Fund    Account: 603310
Program: 1401 - Pavement Mgmt Prog - Annual Street Surface Maint & Materials (19-0591)
Amount: $84,624.63    Budget Status: Budget Exists
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Staff is requesting approval to purchase 191,250 pounds of Crafco Polyflex II and associated material necessary for the application of crack sealer in the amount of $84,624.63 from Crafco Inc.



Background:

Crafco Polyflex II is the product used in the crack sealing process when performing maintenance on City streets. This product has proven to give the City the best performance compared with similar products on the market. The Maintenance division estimates the amount of the product needed to complete the work for the season and purchases accordingly.



Analysis:

The City will be utilizing the “joinder” provision allowed under NRS 332.115. Specifically, the City will be using a contract for these materials that was issued by the State of Nevada, to Crafco Inc. The State’s bid represented very high quality material and the City is able to join this contract and leverage those higher volumes to our benefit.



Alternatives:

1.            City Council could approve the purchase as outlined by Staff.

2.            City Council could reject the purchase and provide direction to the City Manager.



Recommended Motion:

I move to approve the purchase of Crafco Polyflex II and associated material in the amount of $84,624.63 during FY19.



Attached Files:
     BBBQ28606(2).pdf
     2018crafco.pdf

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