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Sparks City Council Meeting 11/26/2018

General Business: 9.2

Title: Consideration, discussion, and possible approval of a contract (AC-5537) for the 2019 Audible Pedestrian Pushbutton-Federally Funded Project Bid No. 18/19-011, PWP#WA-2019-009 to Titan Electrical Contracting in the amount of $262,880.00.
Petitioner/Presenter: John Martini, P.E., Community Services Director/Amber Sosa P.E., Transportation Manager
Recommendation: Staff recommends the City Council approve the contract to Titan Electrical Contracting.
Financial Impact: This project will be budgeted from one fund, under CIP #19-0504 Pavement Management Program-Pedestrian Pushbutton Project.
Total Costs: $262,880.00
Fund: Road Fund    Account: 604170
Program: 1401 - Pavement Mgmt Prog - Pedestrian Push Button Project (19-0504)
Amount: $262,880.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

The project involves upgrading 33 existing signalized intersections with audible pedestrian push buttons to better serve our pedestrian community, concentrating on our visually impaired residents.  Refer to the attached Audible PPB Locations Map for intersection locations. The City of Sparks will initially fund 100% of the construction costs for this contract. Once the project is completed, NDOT will reimburse the City 95% of the total actual construction cost, not to exceed $256,500, from a grant received by the City of Sparks through the Transportation Alternative Program.  The project advertised on October 3, 2018. The City of Sparks received two (2) qualified bids for this project.  Titan Electrical Contracting submitted the low bid, on October 24, 2018, in the amount of $262,880.00.



Background:

The State of Nevada Department of Transportation (NDOT) provides Transportation Alternatives Program (TAP) funds which are made available to the State through the Federal Highway Administration and administered by NDOT. The TAP program provides up to 95 percent of project-related cost, with the remaining 5 percent provided by project sponsors. The TAP provides federal funds for community-based projects that expand travel choices and enhance the transportation experience by integrating modes and improving the cultural, historic, and environmental aspects of our transportation infrastructure.

In July of 2016 NDOT made available federal TAP funding for FY16 through FY18 projects to support bicycle, pedestrian, multi-use path and transportation-related projects.  The City of Sparks applied for funds to update various signalized intersections with audible pedestrian push buttons to better serve our pedestrian community, concentrating on our visually impaired residents.  NDOT notified the City in February of 2017 that $270,000 had been programmed towards the project.  To initiate the project, the City entered into a Cooperative Local Public Agency Agreement (LPA) with NDOT.

Requirements for this project included NDOT overview through multiple design submittals, bidding, awarding and will continue through construction of the project. City staff was responsible for preparing design and bid documents and will be providing construction management and construction administration.  

The project will require the City to initially fund 100% of the construction cost with planed FY 19 funding out of fund 1401.  It is anticipated that the project will utilize all the existing wiring and underground conduit at the signalized intersections; therefore, there will be no need to install or relocate any existing utility facilities. Once the project is completed, NDOT will reimburse the City 95% of the total actual construction cost, not to exceed $256,500.  The reimbursed funds are anticipated to go back into fund 1401 to increase budget for a spring of FY 19 roadway rehabilitation project.



Analysis:

The project involves upgrading 33 existing signalized intersections with audible pedestrian push buttons to better serve our pedestrian community, concentrating on our visually impaired residents.  Refer to the attached Audible PPB Locations Map for intersection locations. The City of Sparks will initially fund 100% of the construction costs for this contract. Once the project is completed, NDOT will reimburse the City 95% of the total actual construction cost, not to exceed $256,500, from a federal grant received by the City of Sparks through the Transportation Alternative Program and administered by NDOT. 

The City of Sparks received two (2) qualified bids for this project. Bids were received October 24, 2018 at 1:45pm and opened at 2:00pm.

A bid summary of the qualified bidders is shown below:

               

Engineers Estimate                                     $276,800.00

Titan Electrical Contracting                         $262,880.00

PAR Electrical Contractors, Inc.                  $264,504.00             

 

The contract is attached for review and discussion. 



Alternatives:

1.            City Council could approve the project contract as outlined by Staff.

2.            City Council could reject the proposed project contract and provide direction to the City Manager.



Recommended Motion:

I move to approve the 2019 Audible Pedestrian Pushbutton-Federally Funded Project contract to Titan Electrical Contracting in the amount of $262,880.



Attached Files:
     01 -Audible PPB Locations Project Map.pdf
     02 -Titan Contract-Audible Pedestrian Pushbuttons.pdf

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