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Sparks City Council Meeting 7/23/2018

General Business: 9.4

Title: Consideration and possible approval of an expenditure not to exceed $465,935 for contract laborers from temporary agencies for parks, streets, drains and fleet maintenance during Fiscal Year 2019.
Petitioner/Presenter: John A. Martini, P.E., Community Services Director/Ron Korman, Public Works Manager
Recommendation: The Community Services Department recommends that the City Council approve an expenditure of up to $465,935 for contract laborers to support the City services described above.
Financial Impact: $120,000 from Streets Maintenance and $320,000 from the Parks Maintenance budgets (General Fund) for contract labor; $11,305 from the Drains O&M budget (Sewer enterprise fund); and, $14,630 from the Fleet Maintenance fund. These items are currently included in the FY19 budget that was approved by Council on May 29th, 2018.
Total Costs: $465,935.00
Fund: General Fund    Account: 603244
Program: Street Maintenance (130515)
Amount: $120,000.00    Budget Status: Budget Exists
Fund: General Fund    Account: 603244
Program: Parks Maintenance (130520)
Amount: $320,000.00    Budget Status: Budget Exists
Fund: Storm Drains Operations Fund    Account: 603244
Program: Drains O&M (130585)
Amount: $11,305.00    Budget Status: Budget Exists
Fund: Motor Vehicle Maintenance    Account: 603244
Program: Preventative Services in Motor Vehicle Fund (130540)
Amount: $14,630.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

The Community Services Department requests the City Council approve an expenditure of up to $465,935 for contract laborers to supplement City staff for parks, streets, storm drains and fleet maintenance during Fiscal Year 2019. If the Council approves this expenditure, the City will use the “joinder” provision to make use of a State of Nevada agreement to contract for temporary employees.



Background:

Fiscal Year 2019 (FY19) will be the sixth full season the Public Works division of the Community Services Department will utilize contract workers from temporary agencies to support the maintenance of the City’s parks, streets, storm drains, and vehicle fleet including the following tasks: trash pick-up, restroom cleaning, mowing, weed control, crack sealing, street patching, filling pot holes, cleaning alleys, data entry and use of a Washoe County Sherriff’s Community Service crew.



Analysis:

If the City Council approves the requested expenditure, the City will utilize the “joinder” provision allowed under NRS 332.115 to make use of State of Nevada RFP/Contract Number 2029/14026 to contract for temporary employees.  The State’s bid provides access to high quality temporary employees and the City is able to join this contract and leverage the State’s buying power to obtain temporary staffing at a lower cost than if the City contracted directly with temporary staffing agencies.

The Community Services Department plans to utilize the $465,935 to supplement the City’s parks, streets, drains, and fleet maintenance staff as follows:

$320,000 for Parks Maintenance. This provides for six year-round contract laborer positions performing the following tasks:

  • 1 to operate a trash truck;
  • 1 to run the Community Service van;
  • 1 for full time weed abatement;
  • 2 to help with irrigation in the summer and weed spraying and tree trimming in the winter; and
  • 1 assigned to a trash truck working with the Sheriff’s Community Service work crew.

Eight additional seasonal contract labor positions during the summer to perform the following tasks:

  • 5 assigned to the mowing crew;
  • 1 to operate an additional trash truck;
  • 1 to cover the trash truck operators’ days off; and
  • 1 to help with downtown cleaning, canopy cleaning and weeds. 

$120,000 for Street Maintenance. This provides for four year-round contract laborer positions performing the following tasks: crack sealing, street patching, fill potholes and cleaning alleys.

$11,305 for Drains Operation and Maintenance (O&M) to augment weed abatement in open ditches.

$14,630 for Fleet Maintenance to provide trash pick-up, shop cleaning, and parts pick-up.



Alternatives:
  1. The City Council can approve the requested expenditure of up to $465,935 for contract laborers for parks, streets, drains and fleet maintenance during FY19.
  2. The City Council can change the amount it approves for contract laborers for parks, streets, drains and fleet maintenance during FY19.
  3. The City Council can deny the request and provide direction to the City Manager.


Recommended Motion:

I move to approve an expenditure not to exceed $465,935 for contract laborers from temporary agencies for parks, streets, drains and fleet maintenance during Fiscal Year 2019.




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