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Sparks City Council Meeting 11/9/2015

General Business: 9.1

Title: Consideration and possible approval of a contract to A&K Construction for the La Posada Ditch Rehabilitation Project in the amount of $322,000.
Petitioner/Presenter: John Martini, P.E., Assistant Community Services Director/Andrew Hummel, P.E., Utility Manager
Recommendation: Staff recommends that the City Council approve a contract to A&K Construction for the La Posada Ditch Rehabilitation Project in the amount of $322,000.
Financial Impact: This project will utilize budget in Storm Drains Capital Fund 1641 of $322,000 from program #15-6601 Las Posada Ditch Rehabilitation. $345,000 was approved for this project in the FY15 CIP, of which $312,550 of budget authority remains. The remaining budget of $9,450 is available in approved FY16 CIP program #16-6691 Annual Storm Drain System Dam, Ditch, Flood & Drainage Structures of which $142,875 of budget authority remains.
Total Costs: $322,000.00
Fund: Storm Drains Cap Proj Fund    Account: 604130
Program: La Posada Ditch Rehabilitation (15-6601)
Amount: $322,000.00    Budget Status: Budget Exists
Business Impact (Per NRS 237):
    
A Business Impact Statement is not required because this is not a rule.
Agenda Item Brief:

Consideration and possible approval of a contract to A&K Construction for the La Posada Ditch Rehabilitation Project in the amount of $322,000.  This project will remove and replace approximately 875 feet of failed ditch lining located to the north of La Posada between Benedict Drive and Spanish Trail Drive.  Staff recommends approval.



Background:

The La Posada Drainage Ditch conveys storm drainage and flood flows from the La Posada Drive roadway and areas to the north.  During heavy thunderstorm activity in the summer of 2013, flood flows coming into the channel undercut the existing concrete “pillow” lining system and caused it to buckle and fail.  The area of failure is located between Benedict Drive and Spanish Trail Drive, directly north of La Posada Drive.  Repair of the failed area was programmed in the FY 14/15 Capital Improvement Plan.

To address the issue, several options were considered.  Ultimately it was determined that two options were viable, a rectangular concrete lining or rock-filled gabion baskets.  For the purposes of bidding, contractors were given the option of selecting from one of two bid schedules representing all work necessary to complete the project using the respective options.



Analysis:

The La Posada Ditch Rehabilitation project Notice to Bidders was advertised on September 30, 2015, with bids received on October 22, 2015.  A total of nine bids were received as outlined in the chart below.  One discrepancy was found in the bids received, Frank Lepori Construction had a math error which resulted in their bid price being reduced by $5,736.  This impact the bid results in that Frank Lepori Construction and Aspen Developers traded places; however this did not affect the low bidder.  A&K Earthmovers was the low bidder at $322,000 and selected the gabion basket option.  The engineer’s estimate for this project was $400,000.

Contractor

Bid Price

A&K Earthmovers

$322,000.00

Spanish Springs Construction

$354,444.00

Frank Lepori Construction

$361,251.00

Aspen Developers

$366,375.00

Sierra Nevada Construction

$369,007.00

Granite Construction

$396,393.00

Q&D Construction

$444,431.00

Gerhardt & Berry

$651,924.50

MKD Construction

$847,699.50



Alternatives:
  1. City Council could approve the La Posada Ditch Rehabilitation Project as outlined by Staff.
  2. City Council could reject the La Posada Ditch Rehabilitation Project and provide direction to the City Manager.


Recommended Motion:

I move to approve the contract to A&K Construction for the La Posada Ditch Rehabilitation Project in the amount of $322,000.



Attached Files:
     A&K Bid.pdf
     Bid Breakdown La Posada.pdf
     Bid Re-cap-La Posada Ditch Rehab- Bid 15-16-008.pdf
     A & K Contract - La Posada Ditch Rehab.pdf

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